New Braunfels Approves $925,179 Microsoft Software Deal

The three-year agreement carries a $308,392.93 annual price for city email, Office, Teams and operating-system licenses.

By Comal.News Government Desk · Source-linked local reporting

Published September 29, 2026 at 3:06 PM CDT2 min read

Verified council action

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Airy cream, navy and muted-blue illustration of a municipal building connected by lines to document, cloud, settings and software icons, with a magnifying glass examining a paper in the foreground. — Illustration: Digital documents and software systems connect to a municipal building as officials consider a citywide technology agreement.Original editorial illustration; not a photograph and does not depict the reported event or an exact property.Comal.News Visual Desk · Original illustration · Source ↗ · Comal.News original illustration ↗

Council approved item C. Item C was the three-year, $925,178.79 Microsoft Enterprise Agreement with SoftwareOne for citywide software licenses.

The agreement covers city email, Office, Teams, desktop and server software at an annual price of $308,392.93. The council action commits the city to a recurring technology package used across municipal operations, not a one-time equipment purchase.

What the city is buying

The city's item report lists Office 365 for email and office applications, Teams audio and video conferencing, current desktop and server operating systems, Visio and technical support. It says license levels will vary by job function, while every city computer must carry a desktop operating-system license.

The city said its previous three-year Microsoft agreement was expiring. Staff described the new enterprise agreement as the way to keep software current and manage licenses, and said the FY 2027 Information Technology Department budget already includes the funding.

The SoftwareOne quote lists 595 Microsoft 365 G3 user subscriptions, 223 Office 365 G1 user subscriptions and other products. It totals $308,392.93 in each of the three years. The largest line is $254,796.85 for the 595 G3 subscriptions.

Questions raised before approval

A resident questioned the software contract's cost increase, reseller pricing, later true-up charges, added licenses, and staffing growth. The verified recording review establishes that those questions were raised; it does not independently establish the resident's underlying assertions.

The approval closes the vote tracked in Comal.News' earlier agreement preview, but the execution record remains the next check. The quote says it is nonbinding and subject to SoftwareOne's credit approval and formal written acceptance; it also says prices may change if supplier prices or currency values fluctuate.

What happens next

The quote lists a coverage period from Oct. 1, 2026, through Sept. 30, 2029. The next useful public records are the executed agreement or purchase order and later budget transactions showing the amount paid and any license changes.

From the source record

Council agenda itemMicrosoft Enterprise Agreement with Software One

The three-year agreement is for $925,178.79, with an annual cost of $308,392.93 for three years.

City of New Braunfels ↗

The city's agenda item report describes the software covered, the three-year term and the budget source.